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Good morning,
Hope you’re doing well! This is ….i from …., organizer of
the …. Fair events. We are a
communication agency based in Paris and Sofia which organizes
worldwide …. events. The concept is to enable top
international business schools to meet local candidates through
prescheduled individual meetings (one-to-one interviews) in an aim to
recruit candidates for their …. programs.
I’m writing to you with an inquiry for our upcoming events in
Belgrade, as I was wondering if you could assist us with that. Please
find further information below:
Event name: ….
Event date: 20th November, 2024
Location: …
Number of hostesses needed: 3 (but I will confirm two weeks before the
event, as there might be an increase in the number)
Working hours & timing: 13:00 – 21:00h (8 working hours)
Event name: …
Event date: 21st November, 2024
Location: …
Number of hostesses needed: 3 (but I will confirm two weeks before the
event, as there might be an increase in the number)
Working hours & timing: 13:30 – 21:00 (7,5 working hours)
* Requirements and roles of Hostesses:Attire:
o All black, grey, or dark blue dress attire or
agency-coordinated attire (including dress, white shirts, skirts, or
slacks). No short skirts – should be up to knees.
o Comfortable (closed toe) shoes are required (no high
heels) as some positions are very active. No trainers allowed.
Qualities: Dynamic, Intelligent, Ability to Multitask, Good
Comprehension Skills, Strong Communication skills, Proactive,
Professional.
o Priority given to individuals with previous secretarial
or event-organization experience.
o Preferred age: 22-40 (no younger than 18 years old).
Skills required:
o Fluent English (the event will be held in English).
o Good computer skills
o Organizational skills
∙ Roles:
Registration desk: Administrative role of checking in
candidates and distributing event material to each event participant.
Directs the candidates to the right event desk and follow-up with
candidates to fill out their feedback forms online before leaving.
Records and manages candidates’ meetings with schools. A complex task
of matching candidates with available meeting times on a computer.
School Assistants (Runners): Responsible for recording
and calling out candidates’ names and leading the candidates to
their meetings with school representatives. Alerts schools regarding
remaining meeting time. Informs and updates Onsite Event Manager about
the situation of each school.
Thank you in advance!
Looking forward to hearing from you!